Reflection on the Business Impacts of Google Drive

Dear Mr. Peterson,

As per our discussion I have conducted a research on a potential implementation of Google Drive in our company. Google Drive is a file storage utility where you can upload and store any type of file. This tool gives the user the ability to edit and most importantly share the electronic documents which will eventually make the processing operation more efficient. The biggest advantage that Google Drive offers is the ability to be accessed from any part of the world, on any type of device and work on it virtually without the necessity of any additional software. All of that is accessible at a very low cost comparing to our current software Microsoft Dynamics AX, which becomes costly from year to year.

Moreover, as of March, 2014 Google Drive started offering a free of charge 15 GB storage space across Google Drive, Gmail and Photos +. As I have mentioned already, the files are saved at drive.google.com and they are completely accessible directly from any computer, smartphone, and tablet at any convenient location with internet connection. Being able to compose, work and edit the same project live from any of our branches and international divisions would save a lot of unnecessary steps with sending emails back and forth, uploading the same file numerous times between co-workers, and never know which file is the most updated one. Also, this will increase the productivity and efficiency of our daily workload as well as allow the managers and directors to concentrate on accurate analysis and future projects. For instance, working on budgeting or preparing forecasting would be more effective and easy manageable once all managers are using the same source of reporting. This will reduce the cost of travel, as the company is already over the budgeted amount.

The immediate access to the scope of work will also result in more organized directory with files what will eventually save a lot of time during our audit and any other meetings when backup data is required. As you can see the implementation of this product would impact our business positively in numerous ways that is why I would recommended to incorporate Google Drive into our company.

Best Regards,

Anna Szperlak